Viet Nam
Key documents required for timber legality and trade of Viet Nam
The below listed documents are based on the applicable legislation and are considered to play a key role in demonstrating legal origin.
Harvesting
| Key document | Explanation | Legal authority | |
|---|---|---|---|
| Forest product entry and exit book | The forest product entry and exit book is prepared by enterprises / households using Form No.11 (Circular 27, 2018) managing processing, trade or storing facilities. Every organization shall maintain a physical or electronic entry and exit book and specify all information in the book after entry or exit of forest products. (Form 11). | Endorsement by a Local ranger in a local Forest Protection Department (FPD) under VNFOREST | |
| Form No. 07, Report on location, area and volume of forest products harvested | A document that is required for salvage harvesting (Circular 27, 2018, Art. 8) and for the harvesting of non-wood forest products (Art. 10), both in natural forests, and for salvage (Art. 13) and sanitation (Art. 14) harvesting, both in state-owned planted forests. It is prepared by the Forest owner / Harvester before harvesting. | The provincial Forest Protection Sub-department or the local forest protection authority (See Timber harvesting activities) | |
| Form No. 08, Plan for harvesting and salvage harvesting/sanitation harvesting | Publication in the official journal. Document required for legal existence in the DRC. | Notary of the one-stop counter for company creation |
Processing & Trade
| Key document | Explanation | Legal authority | |
|---|---|---|---|
| Bill of lading | This is the shipment list issued by the shipping company and signed by the captain of the vessel. Examples are provided for both import and export. | ||
| Business registration certificate | Legal registration of the business. The example provided contains 7 empty forms in Vietnamese (Phụ lục IV-1 to 7), with an indication of what each form refers to. | Provincial Business Registration Division | |
| Commercial invoice (export) | This is to be completed by the selling party and needs to follow the regulations of the Ministry of Finance, including the company's Tax code. An official template in English, only for export markets, is provided. | ||
| Packing list (import / export) | The format applies to all organizations and has to be completed by the selling party. The empty forms provided in English are applicable for exports. | Endorsement by a residential forest ranger | |
| Packing list of forest products | A packing list shall be prepared by the forest product owner: after the harvesting, when trading in or transporting forest products at one time and on the same vehicle; when preparing the application for issuance of a permit to export forest products (CITES, specific cases). The packing list shall be made using the Forms No. 01 (round wood, sawn wood), No. 02 (processed wood products), and No. 03 (non-wood forest plants and their derivatives) in English format (Circular 27, 2018). Note: These forms will be replaced with new ones in the future VNTLAS Decree expected by the third quarter of 2020. | Endorsement by a Local ranger or a Communal people’s committee | |
| Sales contract | This is to be completed by the selling party. Examples of contracts used by a particular company are provided: pp.1 to 4, a bilingual 'SALE CONTRACT' template - pp.5 to 9, a 'SALES CONTRACT for FSC 100% Acacia round logs' in English - pp.10 to 11, a bilingual 'APPENDIX CONTRACT' template for "Adjustment of contract volume" - pp.12 to 14, a bilingual template for 'MINUTES OF CONTRACT LIQUIDATION'. | ||
| VAT invoice / Commercial invoice (domestic market) | This is to be completed by the selling party and needs to follow the regulations of the Ministry of Finance, including the company's Tax code. Empty official forms and templates are provided in Vietnamese, only for the domestic market, with indications in English of what each one (3.1, 3.2, 5.1 to 5.6) refers to. |